Privacy Policy
1. Introduction
The Elf Games (“The Elf Games,” “we,” “us,” or “our”) is a youth baseball and fastpitch event operated by Unrivaled Baseball Network (UBN) and sanctioned by USSSA.
This Privacy Policy explains what information we collect from families, players, coaches, and staff, how we use it, and your rights regarding that information.
Participation in The Elf Games may involve photography and media coverage as part of the event experience.
2. Scope of This Policy
This policy applies to information collected through:
- The Elf Games website and registration platform
- Emails and event communications
- Event check-in forms and waivers
- Any interaction where you provide information related to The Elf Games
It does not apply to third-party platforms we do not control.
3. Information We Collect
3.1 Registration Information
We collect:
- Player name, date of birth, division, jersey size, team affiliation
- Parent/guardian name, email, phone number
- Emergency contact details
- Any optional medical or allergy information
3.2 Coaches & Staff
We collect name, contact information, and role for event management purposes.
3.3 Payment Information
Payments are processed by a third-party provider. We receive confirmation and limited transaction details only. We do not store full card numbers.
3.4 Automatically Collected Data
- IP address, browser type, device info
- Website usage activity
- Session and login data
4. Children’s Privacy
The Elf Games complies with applicable child privacy laws, including COPPA.
- Children do not register themselves
- Parents/guardians provide all information
- Data collected is limited to what is necessary
Parents may:
- Request access to their child’s data
- Request corrections or deletion
- Withdraw consent (may affect participation)
5. How We Use Information
We use information to:
- Register and manage participants
- Communicate schedules, updates, and event details
- Process payments
- Provide customer support
- Improve event operations
- Comply with legal obligations
We may also:
- Capture and use photos and video of participants for promotional, social media, and event-related purposes, as described in our Terms of Service
6. Information Sharing
We do not sell personal information.
We may share information with:
- Payment processors
- Email communication providers
- Event staff and coaches (limited access only)
- Authorities when required by law or safety concerns
7. Cookies
We use basic cookies required for:
- Login sessions
- Site functionality
We do not use tracking for advertising.
8. Data Security
We use reasonable safeguards including:
- Secure connections (HTTPS)
- Controlled access to data
- Trusted service providers
No system is 100% secure, but we take protection seriously.
9. Data Retention
We retain information only as long as necessary for:
- Event operations
- Legal and financial requirements
10. Your Rights
You may request to:
- Access your data
- Correct inaccurate information
- Delete your data (where allowed)
Contact us to make a request.
11. Data Location
Data is stored in the United States.
12. Changes
We may update this policy and will revise the “Last Updated” date.
13. Contact
Unrivaled Baseball Network (UBN)
Email: nallen@unrivaledbaseballnetwork.com
Phone: (443) 686-1025